Yoga Journal Conference Work Exchange Information

Thank you for your interest in the Work Exchange program for an upcoming Yoga Journal Conference.

The Work Exchange Volunteer Program is available for qualified participants who are interested in assisting the conference managers in the production of the conference. The program is an excellent way to become involved behind-the-scenes, while participating in a world-class yoga gathering.  There is a nominal fee and a partial rebate is given to those who satisfactorily perform their duties. This program is not for those who are seeking a full schedule of yoga.  We are seeking people who wish to be vital members of the conference management team, while being able to participate in a limited number of classes.

Interest in this program is always high and we must make decisions about who will be chosen to participate.  To make our selections we need certain information.  Therefore we are asking you to send us: 1) a resume and 2) a statement telling us why you are interested in this program. We would like to know your educational and employment background and not necessarily your experience with yoga (hint… we know you do yoga, tell us what makes you a great volunteer).

You can send this information by attaching a PDF or Word document in an email to Heather or Will at yoga@horizonconferences.com

Below is a complete description of the program.

  • Work Exchange Volunteers may be required to work up to sixteen hours, plus door monitoring.  This includes helping at the Registration Desk, assembling goody bags, assisting with audiovisual, working at special events and other management tasks.  Some moderate lifting is involved.
  • Work Exchange Volunteers must be available for the entirety of the conference and the day before.  We need people who can dedicate 5 days to the conference experience and not have other outside obligations.
  • There will be a mandatory orientation meeting for volunteers early in the conference week.  At that time work-schedules will be distributed and door-monitoring assignments will be selected.  The remainder of that day and evening we’ll be involved in organizing for the arrival of conference participants.
  • Work Exchange Volunteers will be required to be a door monitor or mat placer for up to six classes. You will be able to participate in these classes fifteen minutes after the class begins.

NOTE: Fulfilling door monitoring and mat placement duties can be demanding and requires that you be firm and diplomatic.  Class sizes are controlled by allowing only registered participants to enter and participants are required to place their mats according to our configurations.  If you become a Work Exchange Volunteer it is imperative that you are comfortable enforcing these regulations.

  • Work Exchange Volunteers can participate in classes when not working. These classes are taken on a space available basis and volunteers are not eligible to register for classes.
  • Work Exchange Volunteers are charged a $300 fee.  Each volunteer’s performance is rated and within four weeks of the end of the conference, those with a satisfactory rating are issued a $200 rebate.  (Note: the $300 fee is considered as a commitment on your part and will not be refunded should you cancel.)
  • As a Work Exchange Volunteer you are responsible for your own meals and housing. We are often able to offer Work Exchange Volunteers reduced room rates.
  • For purposes of communication prior to the conference, we require that each volunteer have an email address.

The Work Exchange Program is a great opportunity to network and make friends with other volunteers while sharing a common goal of providing service to the yoga community. And, of course, you’ll study with some great teachers.

Selections for the Work Exchange Program are made 4-8 weeks prior to each conference.  We look forward to receiving information from you if you are interested in pursuing a position.

If you have any questions, please contact Heather at 800.561.9398.

Update

We are currently accepting applications to volunteer at the 2012 San Diego Conference, July 12-16, 2012.  Selections will be made by the end of May.  Applications submitted in June will be considered for last minute openings.

We are now accepting application for the Estes Park conference, September 30- October 7, 2012.  Selections will be made starting in July.